University of New Haven Visitors Policy & Access to Campus Guidelines
In order to mitigate the possible spread of COVID-19, the University of New Haven must, and will, limit the number of visitors permitted on campus. The policies in this document address most scenarios regarding visits to campus. Any unforeseen scenarios will be handled on a “case by case” basis, while at the same time adhering to best practices. This policy will also address the occasions when visitors will be permitted on campus and the guidelines that must be followed when visiting.
This document** addresses the high impact areas of visitor concerns for the University and are detailed by department. Where applicable, a detailed, comprehensive version of the department’s policy is attached. In short, only immediate family of faculty, staff and students will be allowed to visit campus. Exceptions to this policy are outlined in the attachments. Only under special and extenuating circumstances can an employee invite a guest to campus. No overnight guests will be permitted and all appropriate screening policies must be followed.
**The following standards are being continuously reviewed, and this policy will be modified as needed. This document was last updated on April 22, 2021.
Addendum - effective April 22, 2021
Non-university community members attending COVID Task Force-approved events will be able to attend on-campus events as guests under the following conditions listed below. Guests are only allowed for specific events and are not allowed generally on campus for the duration of the Spring 2021 semester. This addendum policy will only be in effect if the campus is at Green Alert Status.
- Students may only invite a maximum of two (2) guests for COVID Task Force-approved events.
- All guests must show proof of being fully vaccinated OR a negative COVID-19 test taken within 72 hours prior to arrival on campus. Proof must be shown on arrival to campus to gain access to University facilities.
- Guests will only receive permission to attend the specific event approved. Guests must depart campus within 30 minutes following the completion of the event.
- Guests will receive an armband /lanyard that allows them to be on campus for that event only.
- Guests may not access residence halls or dining halls for any reason.
- Compliance with this policy will be monitored by the event’s COVID compliance coordinator.
Questions regarding guest attendance for specific events should be directed to the event organizer.
Please note that the University’s intercollegiate varsity athletics events are governed under separate guidance from the Northeast-10 Conference.
Access to Campus
All entrances to campus will remain open during normal business hours. The assigned parking attendant at the main entrance will have a health questionnaire in order to screen individuals for symptoms and obtain relevant history data for COVID-19. After hours, entrances with gates will be closed and other entrances will be closely monitored or restricted.
Human Resources - Candidates for Employment
All interviews and meetings will be conducted through an on-line format for the foreseeable future. If there are on-boarding related requirements, they will also be conducted online. Human Resources team members will be working remotely until further notice. If needed, the employee return to work policy can be located on myCharger.
Access to the Library will be restricted to University of New Haven faculty, staff and students during the spring semester. Library page on myCharger (login required).
Events and Conference Services
At present time, Facilities and Conference Services is not engaging with external constituents for new event bookings through the end of 2020.
Office of Residential Life (ORL):
Student Outside Guests: No guests of students (other than immediate family) will be permitted on campus during the spring 2021 semester. Family visits will be allowed during normal business hours and held outside.
- Residential Students will only have card access to their own residence hall, which will help with maintaining social distancing. Only those invited residential guests (ONE PER STUDENT) will be allowed access to other residence halls with a host from that building. Those guests (students) will follow all physical distancing requirements and not be allowed in the residential dorm room of the host student.
- Only University community members (enrolled students, faculty and staff) will be permitted to be signed in as guests into the residence halls. Students will be encouraged to meet with their guests outside of the building.
- Residential Students will not be permitted to have overnight guests stay in the residence halls, which will include students from other buildings or those living in the same residence hall.
- For violations of these guest policies, students will be referred to the Dean of Students Office.
- ORL staff or contracted security will be positioned inside all residential halls to check University identification and to ensure compliance with the visitor policy rules.
No non-student guests will be permitted on campus during the spring semester and thus will not be permitted to attend any on campus student events. Recognized Student Organizations (RSO) will be permitted, with prior authorization from the COVID Task Force, to have outside vendors contracted for spring events. These restrictions are subject to change.
Facilities (Third Party Partners)
All University of New Haven vendors, contractors, and third party housing partners will be required to have a COVID-19 plan in place for their respective departments to include temperature checks and necessary screening for those who are on campus 3 or more days per week. All parties will be required to display proper credentialing upon arrival to campus and will adhere to the University Phase 3 COVID-19 policies to include required facial coverings and social distancing anywhere on campus.
Athletic events were cancelled through January 1, 2021. Intercollegiate varsity athletics competition resumed in the spring 2021 semester, but fans from outside of the campus community are not allowed at any athletic event. The University’s intercollegiate varsity athletics events are governed under guidance from the Northeast-10 Conference.
Beckerman Recreation Center (BREC)
Only University of New Haven students, faculty and staff are allowed to use the facility during the spring semester. All spouse, alumni, and community memberships for this semester, including guest passes, are suspended for the spring semester. No external events will be hosted. The only individuals who are not members of the University community entering he faculty would be those participating in official admissions tours. ChargerREC page on myCharger (login required).
The Offices of Undergraduate and Graduate Admissions will continue to host One-on-One Visits, Drive-Thru Campus Tours, Virtual Information Sessions, Virtual Admissions related events, and socially distanced walking tours throughout the summer and spring semester, to remain in compliance with the State of Connecticut COVID guidelines. All campus visitor tours will be scheduled through the Event Management System (EMS) in conjunction with the Office of Undergraduate and Graduate Admissions.
All visitors will be required to wear face coverings while on campus. All visitors to campus will also be required to have their temperature checked upon arrival. Please note that each visiting student will be allowed to bring two guests.
*These visits are by appointment only. All walk-in families will be instructed to take part in our Drive-Thru Campus Tour experience.
Drive-thru tours will continue through the spring semester but will be limited to weekend hours to limit vehicular and pedestrian traffic.
Scheduling Admissions Visits:
Outside Community Members:
The campus will be technically closed. However, should community members traverse the campus during normal business hours they will be expected to adhere to the social distancing and PPE guidelines developed by the University.
- Faculty and staff shall refrain from inviting guests to drive to campus for the purpose of walking, running or exercising.
- All athletic fields, basketball courts and tennis courts are closed to outside community members.
- Outside community members must wear a face covering at all times on the University campus.
- The "No Dog" policy remains in effect for community members.
- Food delivery such as GrubHub, Dominos, and UberEats will be allowed, but for outside drop off only.
- Uber and Lyft drivers will be allowed on campus. However, they will be required to remain in their vehicle at all times.
* -Community members who utilize the Campus Store, ZipCar or ATM machine will be required to wear facial coverings and adhere to the social distancing requirements.
The Alumni/Advancement Department will have the need for essential visitors to be allowed on campus for meetings and/or tours. The inviting/sponsoring party will follow all COVID-19 screening processes for review. University officials will notify the inviting/sponsoring party whether the visitor(s) has been pre-approved or not. Visitors must adhere to social distancing policy and wearing of facial covering.
Marketing and Communications
The media will be allowed on campus at the approval of the AVP of Marketing and Communications and will be escorted by a representative from the Marketing and Communications Department. Any media that arrive on campus without prior approval will be referred to the Marketing and Communications Department.
PPE will be provided (when necessary) to those guests that are approved to be on campus by the respective department after approval by the COVID Task Force.
Appropriate signage will be placed campus wide to remind all University members of the requirements for social distancing, facial coverings, daily health checks and for the State of CT “211” info line.