Citation Management in Databases

1. On computers without citation software and no purchased program available to you here or elsewhere:

• To print or save single items: Print the article using the "Print" button or use the "Download" button to get the article as a file and save it to disk in HTML format. Then use the "How to Cite" link for MLA or APA style, click "Save," then either "Open" it and print, or cut and paste the citation into MS Word, or click "Save" to disk (D: or E: drive).

• To print or save a list of items: To print, mark the items you want in the boxes on the left, then click on "Marked Items" at the top of the page, then "Print," choose "Full Document," and MLA or APA citation format, then click "Print." To save the list, click "Download" in HTML for the articles and "How to Cite Marked Items" for the citations, and save both to the D: or E: drive.

• To e-mail one or more items: For a single item, click on "E-mail," enter e-mail address, choose e-mail format (full-text or PDF document format), citation style (MLA or APA), and click "Send." For a list, after marking items and clicking on "Marked Items," click on "E-mail" at the top of the page, choose e-mail format (Full-text or PDF document format), and citation style (MLA or APA), and click "Send." The e-mail option, unlike print or save, allows you to send the text of the documents and the properly formatted citations in one operation.

2. On computers without citation software for use later on a computer with citation software:

• To save one or more items: For one item, with the item open, click on "Download" and choose "HTML" to save the document. Click on "How to Cite" for the citation and select the "Plain Text with Bibliographic Tags" option for later uploading. For a list, mark the items, then click on "Marked Items," "Download," "How to Cite Marked Items," and save to D: or E: drive as for single item.

• To e-mail one or more items: Mark items, click on "Marked Items," click on "E-mail," enter e-mail address, choose e-mail format (Full-text or PDF document format), and Plain Text for citation format, and click "Send."

3. On computers with citation software OR for immediate use with Internet RefWorks account:

• To export single items: "Download" article in HTML format, as in #1. Then click on "How to Cite" link, and select from the lower options for ProCite, EndNote, Reference Manager, or RefWorks, and click "Export." If you have RefWorks, which works anywhere on the Internet, you can log in to RefWorks and begin working immediately with the imported citations.

• To export a list of items: Save list of marked items as in #1, then click on "Marked Items," and "Download" in HTML for the articles. Then click on "How To Cite Articles," select from the lower options, and click "Export."

1. On computers without citation software and no purchased program available to you here or elsewhere:

• To print or save one or more items: For single item, open item and use "Print" or use the File menu on browser to save to the D: or E: drive. As with the Gale databases above, the citations have to be done separately. Mark the item you want in the box to the left of the search results and click "Refresh" (circular arrows) on the browser menu. Then click "Cite" at the top of the search results and click "Print" to print citation, or "Download" to save citation to a drive. For a list of items, print or save the full text of items individually. For the citations, mark the items in boxes on the left, click "Refresh," and then click on "Marked items." Choose "Create your bibliography" and print or save.

• To e-mail one or more items: For the full text of the article plus the citation formatted in the style you need, mark each item in boxes on the left and click "Email" at the top of the search results. Use the drop-down box to select citation format, then choose document and e-mail formats, enter e-mail address, and click "Send."

2. On computers without citation software for later use on a computer with citation software, OR for immediate use with RefWorks:

• To export one or more items: Mark items, click on "Export" at the top of the search results, then choose the option "Download in a format compatible with ProCite, EndNote, Reference Manager and RefWorks" and save to D; or E: drive. If you have RefWorks, which works anywhere on the Internet, you can use the "Export Directly to RefWorks" link for immediate export.

3. On computers with citation software:

• To export one or more items: Use the File menu on browser to save individual items to your computer. To export citations, mark items, click on "Export" at the top of the search results, then choose the "Export directly" link for your program.

1. On computers without citation software and no purchased program available to you here or elsewhere:

• To print, e-mail, or save single items: Open item and choose "Print" or "E-mail," or use the "Save" button or browser "File" menu to save to disk. Move radio button into "Citation Format" and use the drop-down box to select the desired citation style.

• To print, e-mail, or save a list of items: Create a list from your search results by clicking on the "Add" boxes at the right of the items. Then click on "Folder has items," then "Print," "E-mail' or "Save" options as above. Move radio button into "Citation Format" and use drop-down box to select the desired citation style.

2. On computers without citation software for later use on a computer with citation software OR for immediate use with RefWorks: 

• To e-mail or save one or more items: Open single item or create list by clicking on the "Add" boxes at the right of the items. Click "E-mail" or "Save" to disk. Click on the "Bibliographic Manager" tab. Select "Citations in a format that can be uploaded to bibliographic management software" if you have EndNote, ProCite, or BiblioLink on a computer elsewhere, or if you have a RefWorks account and wish to save the citations for later export. If you wish to export immediately to RefWorks, choose "Direct Export to RefWorks" for log-in prompt to export the citations.

3. On computers with citation software:

• To export one or more items directly: Open single item or click on the "Add" boxes at the right of multiple items and then click on "Folder has items." Click on "Save," then on the "Bibliographic Manager" tab, and then choose "Citations in Direct Export format" for EndNote, ProCite or Bibliolink.