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Limited Submissions Process

Purpose:  A limited submission (LS) opportunity is a program or funding announcement in which at least one of the following circumstances applies: 1) the sponsor limits the number of applications or proposals an institution is allowed to submit; 2) the sponsor requires the institution to nominate applicants; 3) the sponsor’s guidelines place the responsibility for review and selection on the institution.

Example:  NSF Major Research Instrumentation

Limit on Number of Proposals per Organization: Three (3) as described below.

If three proposals are submitted, at least one of the proposals must be for instrument development (i.e., no more than two proposals may be for instrument acquisition).

To ensure a balanced instrumentation award portfolio at diverse organizations, across varied research topics, and in support of a broadly inclusive science and engineering workforce across the entire Nation, the MRI program requires that an MRI-eligible organization may, as a performing organization, submit or be included as a significantly funded subawardee in no more than three MRI proposals. To promote instrumentation development, the program requires that if an organization submits or is included as a significantly funded subawardee in three MRI proposals, at least one of the three proposals must be for instrument development.

Example: NEH Summer Stipends

The Summer Stipends program accepts applications from researchers, teachers, and writers, whether they have an institutional affiliation or not. Applicants with college or university affiliations must, however, be nominated by their institutions.

Identification of Limited Submissions Opportunities

PIs should carefully read the eligibility requirements when considering any submission to a sponsor.  Please contact the Office of Grants and Sponsored Programs as soon as possible, but at least a month before the deadline, to indicate your interest in applying for a LS program.   To the extent possible the Office of Grants and Sponsored Programs will note opportunities that have limited submissions as part of the process of publicizing open RFPs. 

In the event there are more potential applicants than the sponsor allows during that cycle this internal process will be used to determine which proposal(s) will be submitted.  Criteria include institutional needs and priorities, likely competitiveness of proposal and project team, cost-sharing commitments if applicable, and whether other competitions might support some of the projects.  Deans or their designees and the Associate Provost for Research and Graduate Studies will serve on the review panel, with the Director of Grants and Sponsored Programs as a non-voting ex officio member.  Deans or their representatives will recuse themselves from the voting when faculty from their units are part of the applicant pool.

Internal Competition and Candidate Selection

Application materials to be submitted to OGSP by PI

  • Cover sheet (see attached)
  • 1-2 page abstract that addresses the sponsor’s focus and also the benefits to UNH, the PI(s), and/or students
  • Summary budget – itemized list of expenses, including indirect costs, per preliminary budget
  • Identification of any non-UNH collaborators or sub-recipients
  • Any other documentation that may be relevant