Reservation Application

ChargerRec
This form must be completed and returned NO LATER THAN 7 DAYS PRIOR TO THE SCHEDULED EVENT (excluding weekends and holidays). Please note that completion of this application does not guarantee approval. Applicants may return the completed form to the Membership Desk or apply online by filling out this form and pressing the submit button below.
EVENT INFORMATION:
Date Submitted: Event Date:
Group/Organization:
Contact Name:
Contact E-mail:
Contact Phone:
Beginning Time (include set-up time):
End Time (include clean-up/take-down time):
Estimated Number in Attendance:
Will food and beverages be served? Yes No
If Yes, please explain:
Is your group a student organization? Yes No
If no, is your event affiliated with a department of the University of New Haven? Yes No
Areas Reserved:
Please check the area(s) you wish to reserve in the Beckerman Center:
Basketball Court 1

Please describe the purpose of your event and need for using the Beckerman Center:
For group fitness studio reservations please indicate if you are requesting use of the stereo.

  

Rental Agreement: Please initial next to each statement to indicate your informed consent
I understand that Campus Recreation has the right to modify or cancel all scheduled events.
 INITIALS
I understand that all decorations and facility modifications must be approved by and coordinated with express consideration from Campus Recreation. Individuals and groups must assist the assigned Event Manager as needed with post-event clean up. INITIALS
I understand that any group not asigned an Event Manager will be charged a $100 clean up fee if the grounds require cleaning after the event. INITIALS
I understand that a mandatory $10 processing fee is assessed to all approved facility operations and is due three days prior to the event. Individuals or groups delinquent in payment will be suspended from further use of the Berckerman Center until payment is received. I understand that reservation requests made less than 7 days in advance of the event date may incur administrative fees. Payment should be made at the Welcome Center. INITIALS
I understand that all individuals and groups not affiliated with UNH must provide a certificate of event insurance before final approval can be authorized. Additionally, a separated facility contract must be completed and filed with both Campus Recreation and Centers LLC. INITIALS

I understand that additional fees may be applied to events that require professional staff intervention. This includes weekend and on-call service.

 INITIALS
I understand that all individuals and groups using the Beckerman Center must abide by the policies established by Campus Recreation and UNH. INITIALS
I understand that if event cancellation becomes necessary, it is the responsibility of the individual/group to notify ChargerREC staff no less than 48 hours before the event. Failure to do so will result in forfeiture of all paid event charges. ChargerREC reserves the right to refund event charges (under 18 hours) for emergencies. INITIALS
I understand that ChargerREC will charge for staffing that is determined necessary for your event. INITIALS

By submitting this completed form you agree to be responsible for the opening and closing of the event at the above designated hours. Where required, you will provide proof of student organizational status and secure accepted advisors who shall consent to remain during the entire event. In addition, you ackowledge reading the preceding information and agree to observe all stated guidelines.
Submissions are sent to MSchneider@newhaven.edu
University of New Haven
University of New Haven
300 Boston Post Road
West Haven CT 06516
1-800 DIAL-UNH or 1-800-342-5864
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