Q: Where do I pick up my paycheck and new timecards?
A: Paychecks and timecards are available at the Bursar's Office which is located in Maxcy Hall, Room 109. Paychecks are available on Friday's starting at 9:00 AM.
Q: Why do I have to fill out new paperwork?
A: Generally anytime your pay rate, work period, or account changes you are required to fill out a new work authorization form. Sometimes you will be asked to complete several new forms during the year. If you have multiple positions or if anything changes from your original work paperwork it may generate additonal forms that must be filled out in order for you to be paid.
Q: Do I need to fill out Connecticut tax forms if I am not a resident?
A: Yes, tax forms need to be filled out based on the state where you are employed. The CT W-4 form and instructions is available here. Students may seek additional tax information from the Connecticut Department of Revenue Service web site.
Q: Why does my supervisor have to drop off my timecards?
A: This policy was put in place to discourage timecard fraud.
Q: Why do I have to bring Original documents when I fill out my I-9's and not copies?
A: The I-9 is a federal document which requires the presentation of documents in their original form. The I-9 form, instructions and a list of acceptable documents can be found here.
Q: What day and time do my timecards have to be handed in?
A: The deadline for supervisors to drop off the timecards at the Financial Aid Office is 9:00 AM on Monday. This allows the Business Office adequate time to process the payroll.
Q: If my supervisor is not in the office, who can sign off on my timecards and hand them in?
A: Only your supervisor, or an authorized alternate person who has signed the work authorization form, can sign your timecard. Once your timecard is signed any faculty or staff member can bring the timecard to the Financial Aid Office.
Q: How many hours can I work a week?
A: During the school year, student workers are allowed to work a maximum of 20 hours per week. Students working in multiple positions may not exceed the maximum of 20 hours when combining all their hours worked. Any hours worked over the 20 hours in a week may not be paid. Undergraduate students may work 35 hours a week during the following periods: Undergrads - Winter break, Spring break, and Summer. Graduate students may work 35 hours per week during Winter break and Summer. The Graduate Academic Calendar can be found here and the Undergraduate Academic Calendar can be found here.
Q: Can you tell me how many hours I worked already?
A: It is the responsibilty of you and your supervisor to keep track of the hours you are allotted to work. Your maximum number of hours is provided on your work authorization form. It is important that you do not work over your allotted hours because you may not be paid. You can also verify the amount of hours you have remaining by sending an email here.
Q. How do I know what is the week ending to put on my timecard?
A. We use the ADP calendar for our week endings. A copy of it can be found here. Week ending dates are every Sunday and the number in BLACK to the left of the Sunday date is the week ending number.
Q. How does an International Student get their social security card?
A. International Student are allowed to work prior to getting their social security card as long as they complete the I-9 and work authorization forms. Although they can submit timecards, they need to obtain a social security card and bring it to the Financial Aid Office before they can be paid. This form will outline the steps to get a card.
Q. What do I need to do to use my work study for an off campus community service position?
A. First you will first need to contact the Financial Aid Office to make sure the off campus position is acceptable under the work study program. If the position fits the community service criteria then you need to have your off campus supervisor fill out the Community Service Agreement form with UNH. Lastly you'll fill out the work paperwork as normal.
