Satisfactory Academic Progress
Satisfactory Academic Progress Requirements (to be eligible for financial aid)
In accordance with federal regulations, all financial aid recipients are required to make satisfactory academic progress (SAP) towards their degree and be in good academic standing in order to remain eligible to receive financial aid each year. Good academic standing means that you must not be on academic probation with the university. The requirements for good academic standing are described in the “Academic Regulations” section of the undergraduate catalog.
There are 3 main components of SAP (see below for details):
- Credits earned during a year
- Percentage of successfully completed credits vs attempted credits (called Pace)
SAP Component 1:
Students are required to maintain a minimum cumulative grade point average (GPA) to be considered in good academic standing. Please refer to the Academic Regulations for additional information on this requirement or CLICK HERE. Remedial courses are calculated in the number of credit hours for a student and in the student’s cumulative grade point average.
SAP Component 2:
Full-time undergraduates must successfully complete a minimum of 24 credits per academic year in order to be maintaining satisfactory progress. Full-time undergraduate students who attend for only one term during the academic year must complete a minimum of 12 credits. All other students must successfully complete the credits for which financial aid has been awarded as stated on their award.
“Successful completion” is defined as the receipt of a passing letter grade (A+ to D-) and does not include the receipt of an F (Failure), INC (Incomplete), DNA (Did Not Attend), W (Withdrawal), or U (Unsatisfactory).
SAP Component 3:
At all times throughout the students’ enrollment, federal regulations require schools to ensure that students are successfully completing 67% of the credits they are attempting in order to stay on track for graduating on time.
To determine if you are meeting “pace”, divide the total number of credits you have successfully earned by the total number of credits you have attempted.
In addition to the 3 main components of SAP, financial aid eligibility is limited to accumulated attempted credit hours totaling no more than 150% of the published credit hours required to receive an undergraduate degree. This is your maximum timeframe for receiving financial aid. For example, a program that requires 120 credit hours x 1.5 = 180 maximum allowable credit hours attempted for financial aid eligibility.
Every term that you are enrolled in school will be counted, even the terms when you do not receive financial aid. Transfer credits accepted by the university from other institutions will count as both hours attempted and hours completed towards the maximum credit hour limit.
When will SAP be checked?
At the end of each spring term the Financial Aid Office will check your academic transcript to make sure you have achieved the required cumulative GPA, earned the required number of credits, maintained the appropriate pace, and are not on academic probation.
What happens if I don’t meet the SAP requirements?
If you do not meet the satisfactory academic progress requirements, you will not be eligible to receive financial aid for the next school year. Financial aid includes federal student loans, federal parent loans, grants, scholarships and work study.
How will I be notified if I don’t meet the SAP requirements?
The Financial Aid Office will mail a letter to each student who fails to maintain the minimum satisfactory academic progress requirements. The letter will detail the deficiencies and the steps for reinstating your financial aid eligibility.
Can I appeal to have my financial aid reinstated?
Students who have lost their financial aid eligibility due to academic deficiencies have the opportunity to appeal for reinstatement. The student must write a detailed letter explaining the extenuating circumstances (death, divorce, illness, etc) that hindered them from meeting the satisfactory academic progress requirements. The letter must come complete with documentation of extenuating circumstances (death certificates, doctor’s note, etc), and explain what has changed what will allow the student to make satisfactory academic progress at the next evaluation period. If your appeal includes information falling under TITLE IX of the Higher Education Act of 1972 we may be required to disclose it to other university officials. Please click here and review the information provided on the university's TITLE IX information page. Note: If you decide to appeal, make sure you submit your appeal letter and supporting documents by the required date as noted in the letter you receive from the Financial Aid Office.
What happens after I submit my appeal?
A financial aid appeals committee made up of various members of the university community, including academic and administrative personnel, will meet to review the appeal letters. Decisions to reinstate eligibility or deny an appeal are made in a fair and equitable manner based on the information the student provides in the letter, the supporting documentation and a review of the academic record.
What happens if my appeal is approved?
If the financial aid appeals committee approves the appeal then the student will be awarded their financial aid package for a specific period of time (usually one term) following the appeal and the student will be considered on “Financial Aid probation”. After completion of that time period, the student must meet the satisfactory academic progress requirements to be eligible for aid for future terms.
What happens if my appeal is denied?
If the appeals committee upholds the loss of financial aid then the student will need to make payment arrangements with the Bursar’s Office.
Students who have lost their merit scholarships(s), such as the Presidential/Transfer Presidential Scholarship, Distinguished Scholar Award, Charger Award, SAT Writing Award, Phi Theta Scholarship, Leadership Award, or Deans Scholarship due to falling below the minimum required cumulative GPA, may take summer classes in order to try and raise their cumulative GPA to the minimum standard. The cumulative GPA must be officially posted to the University of New Haven academic transcript prior to the first day of the fall term in order to have the merit award(s) reinstated. Otherwise the student will not have their academic record reviewed again until the following May.