Administrative Staff Positions

Administrative Assistant - Athletics #09-83

To provide varied high-level administrative support and serve as administrative assistant to the Associate Vice President Director of Athletics and Recreation in the day-to-day operations of the Department of Athletics.

DUTIES AND RESPONSIBILITIES:

1. Serve as liaison between the Director's office and the department of athletics as well as other campus departments and outside agencies with regard to Department of Athletics administrative issues.

2. Administer the Department of Athletics program for athletics event scheduling including all contracts, officials and support staff. Coordinate and approve payment of all officials and event support staff.

3. Coordinate all schedule changes with required event personnel both internally and externally.

4. Prepare and run academic reports for all student-athletes in conjunction with the Office for Academic Services. Create a semester by semester database of academic grades. Prepare weekly summary reports and distribute to coaches and assigned administrators.

5. Over see the administrative aspect of summer camps and clinics. Maintain the database for all summer programs.

6. Maintain all department databases including alumni, donors, Charger Classic, Hall of Fame and student-athletes.

7. Maintain all student-athlete files including preparation, distribution, and coordination of athletic scholarship forms with the office of financial aid and the compliance office. Initiate, distribute, track and process all NCAA National Letters of Intent.

8. Prepare invoices, reports, correspondence and other documents for UNH, NE-10 and NCAA; monitor reporting deadlines for the Department of Athletics to ensure timely responses.

9. Assist the Business Manager with preparation of check requisitions and purchase orders.

10. Assist the sports information office with proof reading materials in preparation for printing.

11. Advocate for and contribute to the Department of Athletics programs, goals, and objectives regarding economy, quality and customer and donor satisfaction.

12. Assist other Department of Athletics administrative staff as needed and perform special duties as requested. Perform other duties and projects as assigned by the Director of Athletics.

QUALIFICATIONS:

Bachelor's degree. Experience in an athletics environment preferred.

The ability to multitask and prioritize large workload assignments from all areas is essential. Strong keyboard, word processing and advance spreadsheet skills with attention to detail; Ability to handle high volume and high pressure with speed accuracy, initiative and a positive attitude.

Must possess excellent interpersonal skills; ability to work independently, with little direction or supervision; understanding/knowledge of college athletic programs and event management experience are assets.

PERFORMANCE COMPETENCIES

Building rapport- developing good relationships; getting along well with people and putting them at ease.
Customer Awareness - exemplifying excellent customer service skills.
Interpersonal Relations - recognizing the "people" aspect of issues and the need for positive relationships; produce good results through interaction with others.
Listening Skills
Organizing/Planning Ability - problem solving and time management skills; meeting as well as work under strict deadlines; goal setting based on priorities.
Personal Work Ethic - meeting as well as working under difficult deadlines; setting high standards for oneself.
Strong performance competencies in Microsoft Office software including Word, Excel, Access, and Power Point.

Submit cover letter, to Search #09-83, Human Resource Department, University of New Haven, 300 Boston Post Road, West Haven, CT 06516 or via email to hrdept@newhaven.edu (electronic submission is strongly encouraged). Review of applications will begin immediately and continue until the position is filled. The University of New Haven is an Equal Opportunity/Affirmative Action Employer and A leader in Experiential Education.

Administrative Operations Analyst #09-70

Summary of Responsibilities: The administrative operations analyst reports directly to the Coordinator of Academic Planning and Analysis and also works as assigned with college deans and associate provosts to support planning, projecting, allocating, and tracking resources. Will perform a variety of activities relative to data management, including data collection, data manipulation, and trend analysis. Other duties include revenue and expense projections, and assisting in academic planning and implementation.

Position Duties

Performs trend analysis, revenue projections, and data management by gathering appropriate data and assisting in academic planning and implementation.
Maintains budget reports and space utilization reports for the four academic colleges.
Prepares budget and resource projections, reconciles budgets, and coordinates budget reports with the Office of Finance & Administration.
Coordinates and interprets historical data on teaching, scholarship, and service by faculty with colleges and with Institutional Research; utilizes data to conduct accurate trends and/or projections.
Assists faculty with budget preparation for grants and contracts.
Contributes to oversight of course scheduling in concert with the college deans and associate deans.
Interprets, monitors, and analyzes information regarding operating policies and procedures as directed.

Minimum of two (2) years related experience with demonstrated ability to structure data in understandable formats, perform data analyses, and work with unit budgets. Bachelor's degree in Accounting, Statistics, Finance or discipline employing data management and/or trend analysis. Master's degree preferred. Must possess excellent interpersonal skills to work with individuals from a variety of backgrounds and interests. Facility with standard office software (e.g., Microsoft Office suite) and web based skills required.

Submit cover letter and resume and salary requirements to Search #09-70, Human Resource Department, University of New Haven, 300 Boston Post Road, West Haven, CT 06516 or via email to hrdept@newhaven.edu (electronic submission is strongly encouraged). The University of New Haven is an Equal Opportunity Affirmative Action Employer and A leader in Experiential Education.

Chief Engineer – Radio Station #09-69

The University of New Haven is seeking a Chief Engineer for its WNHU radio station. The position is part time at 20 hours per week. The successful individual will be responsible for the maintenance and repair of all equipment as well as fulfillment of FCC technical tests and reports. Assume duties as chief operator as prescribed in FCC rules. Review of operating logs, frequency checks and equipment performance measurements, transmitter maintenance and repair. Supervise & train WNHU staff and students in the technical performance of their duties; outside contract personnel performing repairs and/or installations. Other professional duties appropriate to the position as assigned by the General Manager.

Submit cover letter and resume and salary requirements to Search #09-69, Human Resource Department, University of New Haven, 300 Boston Post Road, West Haven, CT 06516 or via email to hrdept@newhaven.edu (electronic submission is strongly encouraged). The University of New Haven is an Equal Opportunity Affirmative Action Employer and A leader in Experiential Education

Director or Associate Director of Development -

Search # 09-64

Duties:

Work with the Vice President for University Advancement to establish a plan, including specific goals and timetables, to raise major gifts required within the scope of special projects, campaigns or other ongoing fund-raising needs.

Initiate and maintain relationships with a subset of 150 to 175 University major gift prospects and donors. Engage in a highly active level of planned cultivation/solicitation activity to assure achievement of major gift fund-raising goals.

Meet monthly and annual process and revenue goals.

Facilitate the implementation of a plan of action/work plan for staff and volunteers involved in major gift fund raising.

Support the President, Deans, program directors and relevant faculty in major gifts related development activities.

Design specific strategies for the cultivation and solicitation of major donor prospects; prepare/review written presentations and materials working with appropriate staff to assure effective coordination of cultivation activity.

Work closely with the Vice President for University Advancement to assure the development of relationships with major gift prospects and donors that will maximize their giving potential over time.

Participate in field research through contacts with prospects and volunteers. Provide complete and timely information for prospect records through appropriate documentation in the form of contact reports and strategy statements to be housed in the central Raiser's Edge system.

Incorporate planned giving vehicles when appropriate, in coordination with the VP or AVP of Advancement.

Influence and participate in the development of publications, advocacy materials and programs for major gift donors through the Vice President for University Advancement and other appropriate staff, designed to encourage continued participation in major gift fund-raising efforts.

Coordinate special activities and "mini campaigns" with Deans and others, involving appropriate constituents when necessary and appropriate.

Provide timely and accurate reports of major gift activity and results to the Vice President for University Advancement and major gift volunteers.

Serve as liaison with legal and financial experts as needed.

Perform other duties as assigned.

Minimum Qualifications Desired:

1. At least 3 years as a major gifts officer, with significant demonstrable success in securing six-figure gifts.

2. Thorough knowledge of development principles and minimum of five years experience in face-to-face fund raising, preferably within a higher education or comparably complex non-profit environment.

3. Bachelors degree.

4. Excellent written and verbal communications skills.

5. Strong interpersonal skills.

6. A level of professional maturity, judgment and decisiveness to motivate fellow staff and volunteers and to inspire confidence among donor prospects and financial and legal professionals.

7. Working knowledge of relevant basic regulations and laws pertaining to philanthropy.

8. Familiarity with fund-raising software programs.

Additional Qualifications Desired:

Masters degree

Submit cover letter and resume to Search #09-64, Human Resource Department, University of New Haven, 300 Boston Post Road, West Haven, CT 06516 or via email to hrdept@newhaven.edu (electronic submission is strongly encouraged). The University of New Haven is an Equal Opportunity Affirmative Action Employer and A leader in Experiential Education.

Director of Academic Assessment #09-22

The University of New Haven invites applications for a newly established position to support the office of the Associate Provost for Undergraduate Studies, Assessment, & Accreditation. Core duties include the coordination and oversight of data collection relating to assessment of learning outcomes; contribution to training of faculty and staff in the use of assessment mechanisms; contribution to design of assessment measures and instruments; and management of data bases for assessment data. Related duties concern lead or shared responsibility for ongoing survey programs; best practice research; development of E-Portfolio platform; support of general education assessment systems; providing data support for professional agency accreditation; management of co-curricular activity assessment; data support for periodic program review; and support of faculty committees that oversee curricular assessment. The curricular assessment duties will require interaction with other systems on campus focused on continuous improvement efforts.

Requirements:

Qualified applicants will possess a master's degree and relevant experience in fields such as statistics, educational administration and assessment, or cognate areas. Applications should demonstrate effectiveness in training, research design, oral presentation, and collaborative problem-solving. Strong preference will be afforded applications with at least 5 years prior experience in institutional research and/or outcomes assessment in higher education, and familiarity with accreditation. Facility required with office software, data analysis software, academic management platforms, and web-based systems.

Application Process:

Qualified applicants should submit a letter of interest, current resume, letters of reference, and salary requirements to: hrdept@newhaven.edu or via mail to: University of New Haven, Human Resources Dept., 300 Boston Post Road., West Haven, CT 06516. Please reference search #09-22. Electronic submission is strongly encouraged. Review of applications will begin immediately and continue until the position is filled. The University of New Haven is an Equal Opportunity/Affirmative Action Employer and a Leader in Experiential Education.

To apply for an Administrative position, send a cover letter along with current resume (with references if so indicated in the ad) to:

Search Committee Chair
Search #_________
University of New Haven
300 Boston Post Road
West Haven CT 06516

Resumes may also be emailed to hrdept@newhaven.edu

Director – Office of Grants and Sponsored Programs – Search #09-71

The University of New Haven invites applications for a newly established position to provide university-wide leadership in achieving annual goals in grants and sponsored program activity and revenues, promote the development of grant and sponsored-program proposals and to provide leadership for the development of grant-writing skills of UNH faculty and staff. In addition, this individual will support university constituents in securing grants and contracts for research and program activities and assist individuals and units to navigate the institutional pre-approval process. The Director will also provide support for grant and contact execution in compliance with grantor specifications and will provide university administration with reports on grants and contracts activity for planning and management. The Director reports to the Associate Provost for Graduate Studies, Research and Faculty Development. Core duties include identifying, with faculty and staff, funding sources and programs appropriate for the unit and tracking sponsorship opportunities and deadlines matching constituents’ fit to the programs; assisting faculty and staff in development of proposals and post-award reports; reviewing and proofreading funding applications for completeness, accuracy and quality; guiding applicants through the university’s pre-approval process; submitting approved proposals in compliance with grantor guidelines and procedures; working with PI’s of awarded grants to ensure operational compliance with sponsor requirements; providing training for faculty and staff for grant and contract solicitation; assisting the Associate Provost for Graduate Studies, Research and Faculty Development with annual and long-term planning for increasing grants activity; working with the Business Office to ensure financial compliance of awarded grants and contracts and representing the university in relationships with external sponsors.

Requirements:

Qualified applicants will possess a master’s degree and five years of experience with grants/contracts administration in a university or related environment.<
Demonstrated expertise in generally accepted grants and contracting principles and with federal regulations, policies and guidelines that govern sponsored programs.
Knowledge of grant budget planning and post-award execution.
Excellent written and oral communication skills as applied to grants administration and excellent computer technology and interpersonal skills with a superior teamwork approach.

Application Process: Qualified applicants should submit a letter of interest, current resume, letters of reference, and salary requirements to: HRDept@newhaven.edu, or via mail to: University of New Haven, Human Resources Dept., 300 Boston Post Road, West Haven, CT 06516. Please reference search #09-71. Electronic submission is strongly encouraged. Review of applications will begin immediately and continue until the position is filled. The University of New Haven is an Equal Opportunity/Affirmative Action Employer and a Leader in Experiential Education.

Facilities Department Openings

The University of New Haven located in West Haven, Connecticut is expanding its Facilities Management team and is seeking individuals for positions shown below. The University has an enrollment of 3200 undergraduate and 1800 graduate students. The University’s campus is defined by approximately 75 acres of land, 33 buildings and one million square feet of space. The annual Facilities budget totals $9.27 million. Finally the University is in the midst of a significant expansion program that which will result in 100,000 additional square feet of space.

Manager Plant Operations – Search #09-30

Position reports to the Director of Facilities. Responsible for the planning, estimating, and scheduling of mechanical, electrical, and plumbing maintenance and engineering project work to ensure effective and economical preservation of UNH facilities. Manage the work of outside contractors involved in maintenance and alteration work at UNH. Provide technical, planning and other support to university capital projects. Comprehensive knowledge of building trades; federal, state, and local building codes; engineering concepts; computer aided design; project management; mechanical systems; building trades; facilities management and building systems. Extensive knowledge of traditional and new materials, techniques and methods in building construction, and construction contract administration required. Proficient in the use of current management information systems including Microsoft Project, AutoCAD, Word, Excel, Work Order Management System and others as required. Thorough understanding of labor relations preferred. Minimum of eight years direct supervisory experience in the field of facilities construction and maintenance management required with institutional unionized environment preferred. Bachelor’s Degree in Engineering or an equivalent combination of work experience and education.

Manager of Custodial Services – Search #09-72

Position reports to the Director of Facilities. Responsible for the planning and scheduling of custodial work to ensure effective use of University resources, preparation of and compliance with the annual departmental budget. Compares alternate solutions and determines how to best utilize staff members and outside contractors. Manages all aspects of custodial operations, including recruitment, training and retention of staff members, scheduling and directing moving and grounds maintenance activities, recommend cleaning supplies and equipment, customer service interactions and problem resolution, and compliance with Federal, State, Local and University rules, regulations and policies. Also provides technical direction and support for contracted custodial services at UNH leased properties. Responsible for the actions of and results produced by supervisors and over staff members. Working closely with the Office of Residential Life, oversees cleaning, maintaining and set-up of student housing. Schedules and directs custodians, laborers and grounds maintenance personnel. Resolves labor resolutions between management and custodial staff.

Minimum of ten years direct supervisory experience in the field of facilities management, in a union environment, with Exceptional organizational, communication and computer skills required. Experience in a higher education institutional environment preferred. Exceptional verbal, written and organizational skill and the ability to communicate effectively with all organizational levels are required. Thorough understanding of labor relations and the University’s labor agreement is required.

Supervisor of Custodial Services – Search #09-76

Two positions available one evenings and one days

Position reports to the Manager of Custodial Services. Candidate will be responsible for supervising Custodial Services employees at UNH. Interview, train, develop, evaluate, and supervise custodial employees and other employees. Inspect the work of employees and follow-up as required. Develop plans for ongoing training of staff in cleaning techniques, safety, security and hygiene. Provide supervisory backup for all three shifts and weekends. Make recommendations regarding the improvement of service. Coordinate and oversee the activities of employees and contractors in support of special events. Initiate and cultivate customer relations. Ensure accurate record keeping. Carry out special projects as assigned. Procure equipment, materials and supplies as required.

Minimum of two years direct supervisory experience in the field of facilities management, in a union environment, or an equivalent combination of education and experience is required. Excellent computer skills including word-processing, databases and spreadsheets, and work order analysis is required. Exceptional verbal, written and organizational skill and the ability to communicate effectively with all organizational levels are required. Thorough understanding of labor relations and the University’s labor agreement is required.

Qualified applicants should submit a cover letter, salary requirements, resume and three professional references to:

v Search #09-30 for the Manager of Plant Operations, or

v Search #09-72 for the Manger of Custodial Services, or

v Search #09-76 for the Supervisor of Custodial Services

University of New Haven

300 Boston Post Road

West Haven CT 06516

Via email to hrdept@newhaven.edu

The University of New Haven is an Equal Opportunity Employer and a Leader in Experiential Learning.