Clerical Staff Positions
Administrative Clerk III – Information Services
GENERAL STATEMENT OF DUTIES:
The position is responsible for a variety of tasks relating to communication service work, operating communications equipment and procurement of goods.
Directory Services Duties and Responsibilities:
- Operates communications equipment; process incoming calls, routing them to correct location
- Provides general information, directory assistance, and assistance in dialing international calls and conference calls
- Assists callers in emergency situations
- Assists in correcting errors in the directory
- Assists employees with the use of telephone equipment or voice messaging procedures
- Compiles and analyzes statistics on system usage
Procurement Duties and Responsibilities:
- Obtains quotes, creates purchase and check requests
- Receives, inspects and distributes merchandise to appropriate individuals; files damage claims with freight companies or vendors
- Maintains contact with vendors regarding orders and merchandise
- Matches invoices to packing slips and proposals, submits invoices to Accounts Payable
- Reconciles department procurement card account
- Prepares periodic reports related to purchasing, inventory control, and shipping and receiving
- Evaluates the quality and appropriateness of supplies and equipment; conducts cost/quality comparisons
- Obtains and updates information on open market and contract purchase prices
QUALIFICATIONS, KNOWLEDGE, SKILLS, ABILITIES:
- Directory services communications and voice messaging systems
- Customer service principles and practices
- PC computers and relevant Microsoft Office applications including the ability to create spreadsheets and word-processing documents
- Procurement and accounts payable procedures
- Administrative and clerical office procedures
- Excellent verbal and written communication skills
- Ability to work well with a wide range of people
- High School diploma required
*************************************************************************
Center for Family Business – Administrative Secretary II (Part Time)
Part time Administrative Secretary II, 20 hrs. per week. Proficiency in Microsoft Office required. Responsible for a wide variety of office duties. Ability to work independently and meet deadlines.
*********************************************************************
Submit resume and cover letter to either hrdept@newhaven.edu OR HR Department, University of New Haven, 300 Boston Post Road, West Haven, CT 06516 OR apply in person at the HR Department.
The University of New Haven is an Affirmative Action/Equal Opportunitiy Employer and a Leader in Experiential Education.